Most Transporters Are Leaving Crores on the Table — Here’s How Recovered ₹1.8 Cr GST Refund
When we think of GST refunds, we think of exporters.
Not transporters. Not logistics companies. Not warehouse operators.
But here’s the truth:
If your business is input-heavy (fuel, infra, leases) and output-exempt, you’re probably sitting on unclaimed refunds. And you don’t even know it.
We recently helped a transport client recover ₹1.8 Cr in stuck GST credits — and the results were a complete game-changer.
This blog breaks down the case, how we did it, and how you can check if you’re eligible for the same.
Case File: How We Recovered ₹1.8 Cr GST Refund for a Transport Company
Background: The Company
- ₹50–60 Cr annual turnover
- Asset-heavy transport operation
- Regular investments in vehicles, depots, infra
- Exempt output (transport of goods service under GTA rules)
- Profitable on paper, but cash flow remained tight
The Core Problem
The business was:
- Paying massive input GST on trucks, fuel, maintenance, and infra rentals
- But not charging output GST (exempt category under GTA model)
- So their Input Tax Credit (ITC) kept accumulating, month after month
They weren’t claiming refunds — because:
- They thought they weren’t eligible
- The documentation was a mess
- Their CA had never suggested it
This is more common than you think.
Our Strategy: Clean Up, Match Up, File Right
We stepped in and rebuilt their GST refund application from scratch, with three key moves:
Input Mapping & Categorisation
We tracked every eligible input — across fuel, infra leases, vehicle CapEx, insurance, and vendor services — and matched them against the credit ledger.
Most of the input invoices were logged, but not structured for refund mapping.
Credit Ledger Optimisation
The company had a bloated electronic credit ledger — with ITC piling up. We restructured utilisation, reversed ineligible credits, and aligned the balance sheet for compliance-readiness.
This also ensured no refund overlaps — a key reason claims often get rejected.
Circular-Based Compliance Justification
We aligned the refund claim with GST circulars related to exempt output + input-heavy sectors, ensuring department-friendly language and supporting documents.
The filing had:
- Proper input-output classification
- Statement 5B accuracy
- Vendor GSTR-1 reconciliation
- CapEx justification trail
Timeline:
End-to-end time: 3 months
Final refund approved: ₹1.83 Cr credited
3 Signs You’re Eligible Too
Transport, logistics, warehousing, or even certain trading companies — check these:
High CapEx or Infra Spends?
If you’re buying trucks, renting depots, or upgrading IT infra — and paying GST — you may be eligible.
Input-Heavy, Output-Exempt Model?
You’re paying GST on inputs but not charging output tax (common under GTA). That leads to ITC buildup — and refund opportunity.
Missed Claims for Over a Year?
Many companies skip monthly claims and miss the 2-year refund window under Rule 89. We can still optimise what’s left.
Final Word: GST Isn’t Just a Cost — It Can Be a Cashflow Lever
If you’ve got lakhs (or crores) sitting in your credit ledger, you’re essentially giving the government an interest-free loan.
We’ve helped logistics clients, warehouse operators, and even service-based businesses unlock stuck cash from GST.
Don’t wait for notices. File pro-actively.
Recovered ₹1.8 Cr GST Refund – Want to Know What You Can Claim?
We’ll review your GST ledger and refund eligibility — within 24 hours.
DM us “Refund Audit” and our compliance team will do a no-obligation scan. Get in touch with Pitchers Global today!